Get Going
Many organizations do not have clearly defined archiving policies, as the survey conducted by Osterman Research reveals on page 15. Some companies are aware they should, but have not taken steps to define a policy or select an archive solution. "A rule of thumb for email archival sales is the cost of one court case can pay for the email archival system," says Spurzem. "Better to invest in an email archival system, than to pay court penalties, auditor fines and regulatory fines. In the process you can protect important company business records and intellectual property." Spurzem also points out that less company information is lost with employee turnover when email is archived. "Plus users enjoy a boost in productivity with better access to archived email and the stubbing feature allows them to keep more email without exceeding mailbox limits. The bottom line is that email is the number one form of business communication. It is worth the cost and effort to manage it more efficiently."
There is no denying the December FRCP amendments brought added attention to the need for archiving. "It is definitely the match that ignited this market," says D'Arcy. "While some organizations prepared in the months before it, most organizations are still figuring out their strategy for how to comply with those rules, so they can be well prepared for litigation. The number of organizations that are looking at archiving as a result is growing every single day." SJ/TMP